Difference between revisions of "Responsibilities of the AY Society Executive Committee"

Latest revision as of 21:21, 26 November 2010

Be an officers’s prayer group.

The leader and other officers of the AY Society should carry a definite burden for the spiritual welfare of the young people of the church families. Upon beginning their term, the officers should take a careful census, or survey, of the young people connected with the families in the church, listing the names of all from 16 to 30 years of age. This becomes a prayer list and is also important to the planning work of the executive committee. The officers should lead in personal work for the discouraged, the careless, and the unconverted. They should encourage these youth to attend the AY Society meetings and to share in all its activities. One of the officer’s most important tasks is to win the unconverted youth of the church to Christ.

Become familiar with all AY source materials.

Members of the executive committee should study Messages to Young People, Youth Ministry Training Course, and Youth Ministry Accent for a clearer knowledge of AY background and objectives, and for developing leadership skills. Other resource materials available from the conference/mission office will be of importance also. (Ask the conference/mission youth director for a complete list.)

Plan the AY Society meetings.

In a large AY Society the executive committee may appoint a subcommittee of its members to plan the details of the meetings, but this program committee should have its plans approved by the entire executive committee before carrying them out. The executive committee is responsible for the AY Society program, as well as for the work of the various groups and officers.

Successful AY Society meetings require careful preparation: “He who fails to prepare is preparing to fail.” The committee should study the materials provided in the Youth Ministry Accent, and generally follow these topics as subjects for the meetings, scheduling and adapting them to fit the local situation. By doing this, a well-rounded program plan will be carried on throughout the year. Early each month the executive committee should study the topics and schedule subjects to be presented during the month to follow.

In planning the AY Society meeting the committee should be guided by concern for members rather than by a concern with putting on a program. Varied audience participation methods should be used often.

Study and plan a continuous outreach program.

Operate a strong program of youth evangelism, using the study materials provided. Give attention to personal service ideas and group projects. Organize the various working groups, provide a leader for each, and help them plan their work. The executive committee should study the community or town in which the AY Society operates, with a view to carrying on appropriate service projects. Endeavor to enlist every member of the AY Society in some form of group activity. Member interest often depends upon how much the member shares in the activities of the group.

Hear and study reports

from the AY Society secretaries and group leaders, offering suggestions and giving counsel whenever necessary in order to improve the work of the various groups.

Maintain a live program of self-development

by means of the AY devotional and educational projects.

Examine the various AY Society records

at the close of each month to see that they are well kept and up to date. Ascertain that the AY Society reports have been sent to the appropriate person in the conference/mission Youth Ministries Department and that a copy has been sent to the church Personal Ministries leader.

Check on the progress

made toward completing the projects undertaken by the AY Society.

Study the financial needs of the AY Society

and lay plans to secure funds for the AY Society supplies, for purchasing AY library books, AY Book Club selections, copies (one for each officer) of Youth Ministry ACCENT, literature for outreach work, and other supplies with which to carry on a strong program of study and outreach endeavor. Carefully study all plans involving the expenditure of AY Society funds and authorize the society treasurer by vote to work with the church treasurer to disburse AYS funds to cover the society’s expenses. (All AY Society funds are to be deposited with the church treasurer who holds them in trust until the society determines how they shall be used.)

Plan for the social and recreational activities

of the AY Society in harmony with the principles of Christian recreation.

Lay definite plans for the AY Week of Prayer

and organize the society early for effective soul-winning work during this important spiritual emphasis week in March of each year.

Promote and interest in Christian education

among the young peoplel and the adults of the church.

Devise means for the personal development of each member

in the AY Society.

Sponsor a Master Guide Club, AY Leader Club, and the WAY (World Adventist Youth).

Encourage young people to take advantage of every opportunity for outreach endeavor.

Foster a spirit of loyalty among the youth that will lead them to

1. Share in the regular weekly services of the church.
2. Return an honest tithe and contribute to regular and special church offerings.
3. Carry a burden for the appointed days or Weeks of Prayer in the church.
4. Move on, when the time comes, into service for the adult church organization.

Nominate for election by the AY Society

the following: leaders of the groups/bands of the AY Society, discipling leader, educational leader and librarian, outreach leader, fellowship leader, communication leader, and any other leader, except the leader of the officers’ prayer group who is usually the AY Society leader. In case of a vacancy in any office of the AY Society, the executive committee should work in conjunction with the church board in providing a replacement until the next regular church election.

Consider the names of all persons who desire membership

in the AY Society and recommend for admission, by vote of the AY Society members, those who satisfy the requirements for membership.

Appoint a membership committee

consisting of the assistant AY Society leader and two or more other young people who have gifts of friendliness and courtesy, and who will be constantly on the lookout for new members.

Appoint a staff of alert, dependable ushers

to serve at the AY Society meetings and at other times when needed.

Receive an audit of the books

of the AY Society treasurer at the end of the year.

« Back to AY leaders planning meeting